Type of Website: Portfolio

Effective date: 1^st day of October 2024

www.formline.ca (the “Site”) is owned and operated by Formline Architecture + Urbanism. Formline Architecture + Urbanism is the data controller and can be contacted at:

807-100 Park Royal South
West Vancouver, BC, V7T 1A2
email: marketing@formline.ca
phone: 604-912-0203

Purpose:

The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the following:

1. The personal data we will collect;
2. Use of collected data;
3. Who has access to the data collected;
4. The rights of Site users; and
5. The Site’s cookie policy.

The Privacy Policy applies in addition to the terms and conditions of our Site.

GDPR

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 27 of the GDPER.

Consent

By using our site user agree that they consent to the conditions set out in this Privacy Policy.

Legal Basis for Processing

We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU:

1. Processing of user personal data is necessary for us or a third party to pursue a legitimate interest. Our legitimate interest is not overridden by the interests or fundamental rights and freedoms of users. Our legitimate interest(s) are: Enhance our company’s website and marketing performance.

Personal Data we Collect:

We only collect data that help us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notification.

Data collected Automatically: When you visit and use our Site, we may automatically collect and store the following information:

1. IP Address;
2. Location
3. Hardware and software details;
4. Clicked links; and
5. Content viewed.

How we Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for segmented and aggregated data, data analytics, and statistics.

Who We Share Personal Data With

Employees:

We may disclose user data to any member of our organization who reasonable needs access to user data to achieve the purposes set out in this Privacy Policy.

Third Parties

We may share user data with the third parties, such as website consultants, marketing consultants, and data analytics software.

We may share user data such as website analytics.

We may share user data with third parties for the purpose of website and marketing enhancement.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures

We will not sell or share your data with other third parties, expect in the following cases:

1. If the law requires it;
2. If it is required for any legal processing;
3. To provide and protect our legal rights; and
4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Data

User data will be stored for 3 years. You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data

We use third party software’s (e.g. google analytics) that have several measures to keep data safe. These measures may include data encryption, anonymization, data segmentation and aggregation, regular security audiences, and compliance to regulations. Data is accessible to only employees or contractors who require access for the function of their role.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore, we are unable to guarantee the security of user data beyond what is reasonably practice.

Your Rights as a Users

Under the GDPR, you have the following rights:

1. Right to be informed;
2. Right of access;
3. Right of rectification;
4. Right to erasure;
5. Right to restrict processing;
6. Right to data portability; and
7. Right to object

Children

We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data, their parent or guardian may contact us.

How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your  personal data, if you would like data to be deleted or modified in any way, or if you would to exercise any of your other rights under the GDPR, please contact us through the contact methods listed in the Contact Information section.

Do Not Track Notice

Do Not Track (“DNT”) is a privacy preference that you can set in certain web browser. We do not track the users of our Site over time and across third party websites and therefore do not respond to browser initiated DNT signals. We are not responsible for and cannot guarantee how any third parties who interact with our Site and your data will respond to DNT signals.

Cookie Policy

A cookie is a small file, store on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internal browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

1. Functional cookies; Functional cookies are used to remember the selection you make on our Site so that your selections are saved for your next visits;
2. Analytical cookies: Analytical cookies allow use to improve the design and functionality of our Site by collection data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc..; and
3. Third-Party cookies: Third party cookies are created by a website other than ours. We may use third-party cookies to monitor performance of our website and marketing.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy, we will update the “Effective Date” at the top of the Privacy Policy. We recommend that our suers periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Complaints

If you have any complaints about how we process your personal data, please contact us through the contact methods listed in the Contact Information section so that we can, where possible, resolve the issue. If you feel we have not addressed your concerns in a satisfactory manner you may contact a supervisory authority. You also have the right to directly make a compliant to that supervisory authority. You can lodge a compliance by contacting the Office of the Privacy Commissioner of Canada (OPC).

Contact Information

If you have any questions, concerns, or complaints, you can contact us at:

807-100 Park Royal South

West Vancouver, BC, V7T 1A2

email: marketing@formline.ca

phone: 604-912-0203